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Executive Assistant

Location: Santa Clara, CA

Job Type: contract

Company: IDR

Category: Administrative / Clerical

Job Description Apply Now

IDR is seeking a Executive Assistant to join one of our top clients for a hybrid opportunity (2-3 days per week onsite) in Santa Clara, CA. This role involves supporting multiple Vice Presidents in a fast-paced, technology-driven environment with an emphasis on innovation and collaboration. You will be instrumental in streamlining executive operations, managing complex calendars, and fostering effective communication across time zones.

Position Overview for the Executive Assistant:

• Provide high-level administrative support to two to three Vice Presidents within a large enterprise setting.
• Manage complex, cross-time zone calendars, schedule meetings, and prioritize impactful engagements.
• Coordinate travel arrangements and optimize itineraries for domestic and international trips.
• Maintain and organize critical documents and presentations with meticulous attention to detail.
• Support strategic projects, embody discretion, and contribute to process improvements using AI tools.

Requirements for the Executive Assistant:

• 2-5+ years' experience supporting VP-level or higher executives within large enterprise or technology companies.
• Proven ability to manage multiple executives simultaneously across several time zones.
• Strong technical fluency with Office 365, Zoom, Concur, and AI platforms.
• Demonstrated resourcefulness, adaptability, and eagerness to learn and grow.
• Excellent communication, organization, and stakeholder relationship management skills.

What's in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization.

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success.
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row.

#LI-Hybrid All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.

Apply Now